Mimir ePOD — Electronic Proof of Delivery Software
Proof of delivery that can’t be disputed.
Every delivery leaves the depot as a promise and comes back as an argument. Mimir ePOD replaces the paper delivery note with a signed, timestamped, photographed and geolocated record — captured on the recipient’s own phone, in seconds, with nothing to install.
How It Works
Four steps, no app store, no driver training.
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Scan
The recipient scans a single-use QR code from the driver’s screen
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Sign
They sign on-screen and add photos of the goods as received
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Seal
A POD PDF is generated with signature, photos, time and location
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Sync
A signed webhook pushes the completed delivery straight into your ERP
What’s Inside
Built for depots with real constraints — bad signal, high driver turnover, disputed deliveries.
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No app to install
The recipient uses their own phone camera. Single-use, expiring tokens mean a QR code can’t be reused or forwarded.
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Signature & photo evidence
On-screen signature pad plus unlimited photo uploads, so damage and short deliveries are documented at the point of handover.
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Automatic POD document
A clean PDF is generated on submission with the signature, photos, receiver name, timestamp and GPS coordinates embedded.
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Works without signal
An offline-first progressive web app queues captures locally and syncs automatically the moment connectivity returns. No lost deliveries in a cold store basement.
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Trips & multi-leg runs
Sequenced stops with a loading, pickup and delivery workflow, so a driver’s whole day is one managed route rather than a stack of loose notes.
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Immutable audit trail
Every scan, form view and submission is logged, and the database itself blocks updates and deletes. When a delivery is challenged months later, the record still stands.
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Talks to your ERP
Cryptographically signed webhooks fire on completion, backed by a documented REST API. Deliveries land in your accounting or WMS system without re-keying.
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Your brand, not ours
Fully white-labelled. The customer signing for their order sees your name, your logo and your colours — not a third-party vendor’s.
Who It’s For
A Good Fit
- Distributors running their own fleet
- Wholesale & FMCG deliveries
- Cold chain and perishables
- Couriers and third-party logistics
- Field service with parts drop-off
Problems It Removes
- “We never received that”
- Lost or illegible paper delivery notes
- Invoices held up waiting on a POD
- Re-keying deliveries into the ERP by hand
“A delivery you can’t prove is a delivery you may have to make twice.”
Architecture & Deployment
Engineered, documented and yours to host.
Recipient experience
Mobile-first progressive web app. Offline capture with local queuing and automatic background sync.
Application
React front end and a Node.js REST API, containerised with Docker Compose.
Data
PostgreSQL with versioned migrations. Signatures, photos and generated PDFs held in S3-compatible object storage.
Security
Single-use expiring capture tokens, biometric (WebAuthn) driver sign-in, and an append-only audit log enforced at database level.
Integration
Outbound HMAC-SHA256 signed webhooks on delivery completion, plus a REST API for consignments, customers and configuration.
Hosting
Self-hosted on your infrastructure or run as a managed deployment by Mimir. Automatic SSL, health checks and backup routines included.
Stop arguing about deliveries. Start proving them.
We’ll walk your depot process end to end and show you exactly where Mimir ePOD fits.
Request a Strategy Session